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Administrative Assistant (Receptionist) - Golisano Autism Center


Job Title Administrative Assistant (Receptionist) - Golisano Autism Center
Job Purpose:             

The Administrative Assistant supports the Golisano Autism Center as directed by the Director of the Golisano Autism Center.  This individual works as a member of the administrative staff in the Golisano Autism Center with a commitment to providing mission-centered program and departmental support. This position will be responsible for providing administrative, secretarial and clerical support to the Director of the Golisano Autism Center.

Hours of Employment:

This is a full-time position with a 40-hour workweek. Days and hours of work are Monday through Friday during business hours. Evening work may be required as job duties demand. 

 

Responsibilities include, but are not limited to:
  1. Imparts agency philosophy of “Equal Opportunity, Independence and Realization of Individual Potential” to children, families, program employees and community resources.
  2. Maintains confidentiality of information relating to individuals and their families in accordance with agency policy.
  3. Provides administrative support to the Director of the Golisano Autism Center and the leadership team (CEO, Board of Directors), including high-level secretarial support.
  4. Schedules and organizes meetings, interviews, travel, conferences, and other activities for the Director, the center and tenants of the center.
  5. Types and processes department reports, documents, and evaluations as required by agency and regulatory bodies, in an accurate and timely manner.
  6. Processes invoices, check requests, purchase orders, billing information, event registrations, supply orders, and manages petty cash as directed.
  7. Creates and revises work systems and procedures to ensure efficient operations of the department.
  8. Updates and maintains departmental records, files, manuals, rosters, databases, etc. as needed.
  9. Assists with seeking solutions to IT issues.
  10. Provides support to the Golisano Autism Center leadership team and attends department meetings and records and distributes meeting minutes.
  11. Welcomes individuals, employees and visitors by greeting them, in person or on the telephone; answering or directing inquiries.
  12. Maintains inventory of supplies, equipment and forms pertinent to the services. Processes requests for supplies and forms by Director and tenants.
  13. Assists tenants with emergency bussing issues or other events.
  14. Ensures internal and external mail is coordinated and sent to the appropriate individuals.
  15. Communicates in a professional manner while handling incoming phone calls, greeting visitors, and responding to phone, e-mail, and personal requests for assistance.
  16. Achieves departmental goals by performing additional responsibilities as assigned.
  17. Participates in conferences, workshops and in-service training as needed or recommended to enhance job skills and personal growth and development.
  18. Adheres to agency’s policies and procedures as well as department guidelines.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for extended periods of time, walk, stoop or crouch for file retrieval and access, speak with clarity and accuracy, listen, and have the ability to engage in repetitive motion activities, i.e. keyboarding. Mental requirements include: general intelligence, motor coordination skills, coordination of eyes, hands, and feet, verbal intelligence and numerical intelligence. The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 30 pounds.

Qualifications:
  1. High school diploma or GED. An Associate Degree is preferred.
  2. Previous successful experience in administrative/clerical work preferred.
  3. Knowledge of office management, office machines, phone systems and proficiency in typing.
  4. High level of proficiency in the use of Microsoft Office software (Word, Excel, PowerPoint).
  5. Ability to comply with professional standards of conduct, including pleasant speaking voice and courteous manner as well as the type of personality able to meet the demands of the position.
  6. Demonstrated ability to effectively communicate orally and in writing.
  7. Demonstrated excellent time management skills and organization skills.
  8. Demonstrated ability to work independently and with a team.
  9. Demonstrated ability to analyze and problem solve.
Submit 
Resume to:
HR Generalist 3399 Winton Road South Rochester, NY 14623 Fax: (585) 334-1646
 

The agencies are equal opportunity employers.   We do not discriminate against employees or applicants in the hiring, promotion, compensation, placement, termination, layoff, recall, transfer, leaves of absence or any other term or condition of employment on the basis of race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran, domestic violence victim status, prior arrest and conviction records or any other protected category in accordance with applicable federal, state and local laws.

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 Close Date:  Until Filled

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